Finance Assistant

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NewTown is now hiring a Finance Assistant

NewTown Macon: 555 Poplar St. Macon, GA

Job Title: Finance Assistant

Compensation: $12.50/hour, twenty hours per week, exempt

Benefits: [none]

Application deadline: 5pm on Friday, August 10, 2018

Start date: Immediately

Office Hours: Can be served flexibly Monday through Friday, 9am to 5pm, subject to mutual agreement of NewTown and the employees.

About NewTown Macon
NewTown Macon, a 501©3 non-profit organization, is the driving force behind revitalization in downtown Macon, Georgia. NewTown is one of the most dynamic, comprehensive and innovative revitalization non-profits in the country. Formed in 1996, NewTown has leveraged more than $600 million of investment in the urban core during its existence. NewTown’s mission is to “attract, leverage and invest in self-sustaining transformation” in downtown Macon by increasing the number of residents living in downtown, growing jobs, creating a sense of place, and advocating for progress.

NewTown is a small office where professionals manage their own time independently within their area of responsibility. Employees must be self-motivated problem solvers and must deploy their skills and abilities to bolster their colleagues, contribute to the success of the organization as a whole and fulfill our mission. Because the staff is small, tasks and projects shift across job descriptions fluidly as we encounter new opportunities and challenges.

The Finance Assistant is a part-time, entry level, hourly exempt position responsible for fulfilling our mission by assisting with financial functions of the organization. The Financial Assistant is responsible for receiving, logging, posting and creating payments for all accounts payable. The Finance Assistant is also responsible for assisting other staff members with financial functions regarding rental property managed by NewTown and loan recipients, including soliciting, logging and performing basic calculations such as a debt coverage ratio. This position reports to the CFO and works closely with several other staff members.

The organization’s revenues average $2.5 million annually, with current assets totaling approximately $10.8 million. In addition to the usual non profit financial management tasks, the CFO also accounts for related activities that NewTown undertakes to fulfill its mission including small business and real estate lending (currently 19 loans totaling more than $6 million), real estate development (including tax credit syndication partnerships), real estate leasing and management (currently 66 tenants), and a self-taxing Business Improvement District (also known as a BID [see O.C.G.A. 36- 43]).

Because of these diverse activities, the Finance Assistant will gain skills and experience in non-profit, for profit and public accounting best practices.

The successful employee will be trust-worthy, diligent, organized, detail-oriented who can work independently. Furthermore, the successful employee will be able to maintain client, staff and organizational confidentiality regarding sensitive financial information.

The employee must be able to correctly post (and often split) payables into 130 expense accounts, 25 different classes and 19 different bank accounts accurately on the first attempt. On a daily basis, the Finance Assistant is responsible for receiving all income and requests for payment, filling out check request forms and posting logs for the CFO’s review, logging them in QuickBooks Premier Nonprofit 2017, and producing the related checks to fulfill the payments.

Required Qualifications:
-High School diploma or graduation equivalency
 -Advanced computer literacy, including proficiency with Microsoft Office Suite and QuickBooks

Additional Preferred Qualifications:
Proficiency in the following is strongly desired.

-A student who is currently pursuing an Associate’s or Bachelor’s degree in
accounting, finance or a closely related field OR

-A candidate who has obtained an Associate’s Degree or related qualification in accounting, finance or a closely related field

-Any professional experience in a position with relevant responsibilities to this opportunity

-Excellent inter-personal skills

-Academic or professional experience or interest in business development, historic preservation, economic development and/or urban revitalization

-Interest in downtown Macon’s revitalization

Performance Measures:
-Prepare check request forms from invoices, check requests and other requests for payment, including  proposed classes and accounts for payment- 20% of job

-Submit check request forms to the CEO for review and approval- 20% of job

-Post payments to QuickBooks Premier Nonprofit 2017, including correct
accounts and classes- 20% of job

-Print and organize checks to fulfill payment requests and submit to the CFO for review - 20% of job

-Submit completed checks to vendors by mail - 10% of job

-Solicit and conduct preliminary underwriting for annual financial statements for borrowers from NewTown- 5% of job

-General administrative tasks and other assignments to support the office and management- 5% of job

Application instructions:
To apply for this position, please email a cover letter, resume and contact information for three references to before the application deadline listed above.